Graduate Program Advisor

Job Title
Graduate Program Advisor

Agency
Texas A&M University

Department
Dean Of Education

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

• Who we are
  The College of Education and Human Development (SEHD) is committed to enhancing educational achievement and health outcomes, fostering innovation and development, and influencing policy and practice in the fields of education, health, sport, business and government. Now the fourth largest school at Texas A&M University with nearly 7,000 enrolled students, we are not just a school for teachers. We are a school for leaders not just in education, but also business, sport, health, and government. To learn more, visit us at

  About

  What we want
  We are recruiting a Graduate Program Advisor, under direction of the Associate Director, who is responsible for serving as a senior level position providing services to masters and doctoral students in the College of Education, which includes recruiting and advising graduate students concerning their educational or career goals, academic requirements, and related personal concerns; provides information on and refers students to University resources that can assist them in meeting their needs or solving their problems; coordinates and processes graduate admissions; coordinates and informs graduate funding opportunities; may develop or oversee projects. If you meet the qualifications stated below and this job description sounds appealing, we invite you to apply to be considered for this great opportunity.

  What you need to know
  Salary: Compensation will be commensurate to selected hire’s experience.
  Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
  Other Requirements and Factors: Occasional night and weekend work required.
  Occasional travel required.

  Required Education and Experience:

  • Bachelor’s degree.
  • Four years of advising or closely related experience.

  Required Knowledge, Skills, and Abilities:

  • Knowledge of Texas A&M advising programs and systems such as Compass and Howdy
  • Ability to multi-task and work cooperatively with others
  • Expert familiarity with Microsoft Office
  • Technology proficient, including working knowledge of Canvas, Zoom, and other web-based tools
  • Strong verbal and written communication skills

  Preferred Qualifications:

  • Master’s degree
  • Earned degree in education or a closely related academic discipline
  • Knowledge of the Graduate School degree plan submission system and ARCS
  • Experience in project management, change management, and developing systems.
  • Knowledge and experience with online graduate programs
  • Teaching experience

  Responsibilities:
  Current Student Advising –Advises doctoral and masters students on degree programs, course planning and selections, and career and academic goals. Serves to facilitate the application and admission of graduate students. Onboards and advises students on degree requirements, completes administrative functions (e.g. degree plan approval, graduation application, Q-drops, add/drops) at various key intervals in their degree program, and helps students achieve academic and professional goals. Additionally, recruits, onboards and advises master’s and doctoral students in partnership with faculty program coordinators. Serves as faculty partner in the recruitment, application, and matriculation process until graduation for all programs as required. Regularly meets with students and offers connections to various resources, internal and external to the university, that might facilitate student goal attainment. Each semester, tracks, evaluates, and follows up with necessary entities on the Satisfactory Academic Progress (SAP) report for all students enrolled within a graduate program.

  Administrative Assistance and Leadership – Develops and maintains student tracking database for graduate students across different programs of emphasis. Routinely updates necessary databases and electronic file storage with pertinent information. Supports the department’s Graduate Faculty Committee Meetings. Coordinates meeting logistics, facilitates Graduate Student Handbook updates, and oversees follow-ups or continuation of tasks from previous meetings. Frequently compiles and disseminates various requests for graduate student data about student recruitment, retention, graduation, job obtainment, and productivity/scholarship.
  Meets regularly with Department and program area leadership to ensure alignment with programmatic goals and expectations. Attendance and active involvement in the department’s Graduate Student Association. Assist with departmental scheduling and oversight of the Curricular Approval Request System (CARS).

  Prospective Student Recruitment and Admissions – Facilitate a streamlined multi-faceted application process for application review of graduate students, and proactively monitors student progress to achieve success. Responds to complex inquiries about programs from prospective students, has knowledge of university and college policies and procedures. Provides guidance and advice to prospective students in areas concerning graduate admissions requirements and deadlines. Serves in partnership with advising colleagues to facilitate the application and admission of assigned students. Assists with other marketing and outreach efforts as needed.

  Event Planning – Serves as lead for program-specific orientation events. Leads planning and delivery of program orientations, various virtual meetings, and three-day Showcase event annually. Offers orientations as required virtually and on-campus to ensure student access. Assists with graduation events with Director. Coordinates with advising team to lead and assist with other recruitment, student appreciation, and graduation events throughout the year. Occasional night and weekend commitments for orientations, retreats, and other events throughout the year. Performs other duties as assigned.

  Why Texas A&M University?

  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

  We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

  • Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
  • 12-15 days of annual paid holidays
  • Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
  • Automatically enrollment in the Teacher Retirement System of Texas
  • Health and Wellness: Free exercise programs and release time
  • Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
  • Educational release time and tuition assistance for completing a degree while a Texas A&M employee
  • Living Well, a program at Texas A&M that has been built by employees, for employees

  Our Commitment
  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

  Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.