Administrative Assistant – People & Culture

Salary: $39,015.00 – $48,769.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2503309
Closing: 9/10/2024 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP People & Culture

Position Announcement

Are you a detail-oriented, task-driven professional passionate about supporting dynamic teams? Utah Valley University (UVU) seeks an enthusiastic Administrative Assistant to join our vibrant campus community. This role will support the Executive Program Manager and Vice President of the People & Culture Division. The People & Culture Division is dedicated to fostering an inclusive, supportive, and dynamic environment where every individual is valued and empowered to thrive. We promote teamwork and open communication to achieve shared goals within the division and across the university. We prioritize the holistic well-being of our community, supporting both personal and professional growth. And we cultivate a culture of mutual respect, empathy, and kindness.

This role provides high-level administrative support to the Vice President and the People & Culture division. They will report to the Executive Program Manager within People & Culture. This role is pivotal in ensuring the smooth operation of the office, managing schedules, coordinating meetings, monitoring budgets, purchasing, and handling confidential information with discretion. The ideal candidate is highly organized and proactive, has excellent verbal and written communication skills, and can manage multiple priorities in a fast-paced environment.

Summary of Responsibilities

• Administrative Support: Provide comprehensive administrative support to the VP of People and Culture, including managing calendars, scheduling meetings, and preparing meeting materials. Directs faculty, staff, and others to appropriate team members. Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional. Work collaboratively with other administrative staff and departments across campus to ensure seamless operations and support.
• Communication: Responsible for composing complex correspondence and PowerPoint presentations and ensuring timely and professional responses to internal and external communications. Prepare, review, and distribute documents and reports. Maintain accurate and organized records and files.
• Event Coordination: Assist in planning and coordinating events, workshops, and training sessions for the People and Culture division.
• Project Assistance: Support the Executive Program Manager in various projects, including research, data analysis, and report preparation.
• Other duties as assigned

Minimum Qualifications

• Graduation from an accredited institution with a bachelor’s related to the Summary of Duties or any combination of education and/or experience totaling four years.

Preferred Qualifications

• Experience in higher education or corporate setting.

Knowledge, Skill, and Abilities

Knowledge

• Knowledge of the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.
• Knowledge of best practices in communications, correspondence, and appropriate matters of etiquette in various settings or communication channels.
• Knowledge of current and efficient practices in scheduling, administrative support, and events coordination.

Skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to work well with diverse teams.

Abilities

• Ability to exercise independent judgment and initiative and anticipate the course of action to facilitate problem resolution appropriately.
• Ability to always portray a professional demeanor and poise.
• Ability to maintain confidentiality at all times.
• Ability to follow verbal and written procedures and instructions.
• Ability to perform training needs assessments and evaluations.
• Ability to work effectively with various constituencies in a diverse community.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4643015/administrative-assistant-people-culture