Academic Advisor II

Salary: $15.35 Hourly

Location: University of Montana Western

Job Type: Hourly Staff Full-time

Job Number: 202400150

Sector: UMW VC Academic Affairs

Department: Student Services, UMW

Closing Date: Continuous

FLSA: Determined by Position

Bargaining Unit: FOCUS-MFPE

Description

The Academic Advisor II is responsible for:

• One-on-one and small group academic advising to students;
• Assisting with the referral of students to faculty advisors;
• Assisting students with the resolution of academic-related issues and questions;
• Making advisor/advisee assignments on an ongoing basis;
• Developing and maintaining accurate program advising forms;
• Completing student transcript evaluations;
• Assisting with institutional transfer articulation;
• Interpreting academic rules and regulations;
• Corresponding with students regarding various academic issues;
• Referring students to other campus resources;
• Serving as a liaison with faculty on advising related issues;
• Assisting with building schedules of classes;
• Working as part of the larger UMW Student Success team to implement best practices for retaining students;
• Ongoing maintenance of the advising website and development of new tools to assist students;
• Assist in implementation and maintenance of degree works auditing program.

Minimum Qualifications

The successful candidate must possess:

• Bachelor’s degree or equivalent combination of education and experience;
• Experience in higher education, or equivalent experience in a professional setting;
• Excellent oral and written communication skills;
• Demonstrated commitment to exceptional customer service;
• Demonstrated leadership skills;
• Strong organizational, time-management and multi-tasking skills;
• Ability to meet deadlines in a busy environment with attention to detail;
• Experience working under pressure, handling conflicts, making decisions and problem solving;
• MUST be able to work collaboratively with others;
• MUST be able to maintain strict confidentiality;
• MUST be able to pass a background check.

Additional Information

Preferred Qualifications

• Master’s Degree;
• Experience advising students at college/university level;
• Working knowledge of DegreeWorks or other degree progress audit software;
• Working knowledge of BANNER, SLATE, Moodle, CANVAS;
• Experience with a Block course schedule.

Department: Student Success
Position: Full-time, 12-month position
Wage: $15.35 – $17.18 per hour (depending on experience), plus complete benefit package
Union Affiliation: MFPE
Benefits Include:

• Insurance package,
• Mandatory retirement plan,
• Dependent partial tuition waiver,
• Faculty/staff tuition waiver
• Wellness program

Application

Review of applications will begin immediately, but will remain open until the position is filled.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Curriculum Vitae/Detailed Resume
3. Official or Unofficial undergraduate and graduate transcripts (Official transcripts will be required at time of hire)
4. Professional References – names and contact information for three (3) professional references.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran’s Preference. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.