Academic Assistant

Position Title:
Academic Assistant

Position Type:
Full time

Location:
Bucknell University

Categories:
Staff Non-exempt

Job Summary:
The College of Arts & Sciences seeks an Academic Assistant to support the department of Psychology, Neuroscience and Animal Behavior. This position provides high-level administrative support to the departments. The ideal candidate will have the ability to manage multiple tasks with competing deadlines. Candidates must be able to organize and maintain administrative processes following the academic calendar and have the ability to work independently and collaboratively with other departments in an ever-changing environment. The academic assistant manages the daily operational activities (including financial, academic, communications, event planning, staffing, etc.) and provides primary administrative support.

This is a full-time (12-month). non-exempt (hourly) staff position scheduled to work 35 hours per week.

Job Duties:

Working with the Chair/Supporting Faculty/Office:

Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle. Provide support to department faculty. This includes a wide variety of tasks and working with diverse needs. Manage the department workflow. Plan own workload. Prioritize tasks and work independently.

Human Resources & Finance/Budget Duties:

Manages departmental hiring of students, faculty, and staff, including posting positions, coordinating interview logistics, onboarding and supervision as needed. Oversees, reconciles, and processes expenses and invoices for multiple budgets within the department, including faculty and program funding. Places orders for supplies and collects information from new vendors, establishing them in Workday as approved suppliers.

Event Planning/Communications:

Execute events within the department from start to finish, including contracts, travel, and day-of logistics. Create a variety of marketing and promotional materials for distribution to the campus community. Process expenses and honorarium payments for events. Maintain social media and web presence on behalf of the department/program.

Registrar Duties – Courses, Schedules, Curriculum:

Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports.

Office Administration:

Oversees the daily operation of the department. Schedules and attends department meetings. Assists with creating agendas and takes meeting minutes. Serves as the main point of contact for internal and external constituents.

Minimum Qualifications:

• High school diploma/GED
• Three years of administrative/office experience
• Demonstrated knowledge of computers and software such as Google drive word processing, spreadsheet, email and calendaring applications
• Strong written and verbal communication skills
• Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities
• Ability to handle sensitive confidential information in a responsible and appropriate manner
• Proactive approach to projects, problem solving, communication needs, and planning
• Must be able to work independently as well as in a team environment
• Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness

Preferred Qualifications:

• Familiarity with using Google Workspace, Microsoft Office Suite, Workday
• Interest in learning or proficiency with managing social media accounts (FB, LinkedIn, Instagram)

Physical Requirements:

• Able to occasionally move up to 25 lbs
• Able to remain in a stationary position for extended periods of time; operate a computer, mouse and keyboard for extended periods of time
• Able to move about the office to access file cabinets and office machinery such as copiers and printers
• Able to work in an environment with multiple competing deadlines and frequent interruptions

Job Exempt:
No
Salary Range:
16.00-20.00

The offer rate will be based on a review of the candidate’s credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2024-08-29

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell’s benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell’s E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Bucknell-University/Academic-Assistant_R0000000695-1.