Administrative Assistant – School of Nursing and Health Services

Posting Number: 20111086-2

Pay Rate

$16.00-$18.00 per hourJob Category: Staff

Department: SCHOOL OF NURSING AND HEALTH SERVICES

Job Description Summary

The Administrative Assistant for the School of Nursing & Health Services provides administrative support to the Dean of Nursing and Health Services and assists the department in carrying out various projects.Required Qualifications

• Associate’s Degree
• Experience in office administration or equivalent setting.
• Proficiency in Microsoft Office Suite
• Ability type, edit, and proofread business correspondence and prepare minutes.
• Strong oral, written and interpersonal communication skills.
• Problem-solving and analytical abilities.
• Organized and a team player.
• High degree of professionalism.
• Ability to maintain confidentiality.

Preferred Qualifications

• Experience as an Administrative Assistant
• Higher education experience

Other Information

Essential Duties and Responsibilities:

• Assists with various projects and/or special events assigned by the Dean through faculty and/or her administrative assistant.
• Compiles and completes documents for data entry into the Banner system.
• Compiles, collects and calculates nursing admission applications.
• Assist nursing department chair with nursing student course and clinical assignments.
• Compiles, transcribes and maintains minutes of assigned meetings.
• Receives and screen telephone calls and visitors and provides routine information, which requires a detailed knowledge of department procedures.
• Responsible for the office day-to-day operations (such as requisitions, mail and customer service inquiries).
• Assist with interview arrangements and/or meeting scheduling as the need arises.
• Prepare letters, reports, meeting notices, room arrangements and food functions as needed for special meetings for the Dean.
• Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence and other documents. Develops and implements procedures associated with the overall operation of the office and is responsible for coordinating the flow of work through the office.
• Participates as needed in special department projects.
• Share coverage for co-workers in the School of Nursing and Health Services as needed during vacations, lunches, and sick time.
• Performs other duties as assigned.
• The duties listed in this job description are not all-inclusive, but a list of the major responsibilities. Additional duties not noted in the job description may be assigned by a supervisor.

Physical Requirements

Must be able to complete the following with or without a reasonable accommodation:

1. The physical activity of this position.

A. Balancing. Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
B. Stooping. Bending body downward and forward by bending spine at the waist.
C. Kneeling. Bending legs at knee to come to a rest on knee or knees.
D. Crouching. Bending the body downward and forward by bending leg and spine.
E. Crawling. Moving about on hands and knees or hands and feet.
F. Reaching. Extending hand(s) and arm(s) in any direction.
G. Standing. Particularly for sustained periods of time.
H. Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
I. Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
J. Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
K. Grasping. Applying pressure to an object with the fingers and palm.
L. Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
M. Talking. Expressing or exchanging ideas by means of the spoken word.
N. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

2. The physical requirements of this position.

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

3. The visual acuity requirements including color, depth perception, and field vision.

The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

4. The conditions the employee will be subject to in this position.

None. The employee is not substantially exposed to adverse environmental conditions.Close Date: 09/22/2024

Quicklink: https://swmich.peopleadmin.com/postings/4668

Accept References: Yes

Minimum Requests: 3

Maximum Requests: 3