Administrative Spec II – Early Steps

Job No: 533050
Work Type: Staff Full-Time
Location: Jacksonville Campus
Categories: Office/Administrative/Fiscal Support
Department: 30090000 – JX-PEDIATRICS-JACKSONVILLE

Job Description

Classification Title:

Administrative Spec II

Job Description:

• Establishes work priorities, sets deadlines, and manages daily office operations. Performs confidential or non-routine administrative duties. Provides advanced administrative support to Administrators, Directors, and Supervisors. Prepares reports, presentations, event materials and other written documents as needed.
• Manages human resources functions, including onboarding of new employees and assists in resolving complex HR issues. Serves as a primary point of contact and liaison to the public and other university departments.
• Interprets federal and state laws, ensuring compliance with University and departmental policies, through management of records request and filing of program documents and records. Responsible for record filing with iron mountain, chart filing and creating charts for new clients.
• Manages Front desk operations and other administrative staff functions including northeastern early steps inventory, mail, and equipment; serves as the point of contact for vendors who have business in our building.
• Handles special administrative projects, and all other duties, as assigned.

Expected Salary:

$48,600 to $55,000 annually depending on education and experience.

Minimum Requirements:

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

• Administrative experience in academic or medical office.

Special Instructions to Applicants:

This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Background Check is Required.

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine – Jacksonville: Visit this link to watch the video.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Health Assessment Required:
No.

Applications Close: 13 Sep 2024

To apply, visit https://explore.jobs.ufl.edu/en-us/job/533050/administrative-spec-ii-early-steps

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.