Advisor-Coordinator Talent Search

Req ID: req18417

Position Number: FS9970

Department: Talent Search

Location Address: 900 N. Portland Ave, Oklahoma City, OK 73107 USA

Hiring Supervisor: Carmela Mendoza

Hiring Range:
(Contingent upon available funding)

16.70 – 17.37, Hourly

Work Schedule: Varies, Including evening, weekends and traveling in & out-of-state

Job Summary

Job Summary:
Encourages participants to continue in and graduate from
secondary school, enroll in post-secondary education or reentry programs in
education. The Advisor/Coordinator will provide program services specific to
the needs of our adult and veteran program participants and to our high school
and middle school participants as well.

Essential Job Functions:

1. Execute the goals and objectives of the Educational Talent Search program.

2. Initiate and maintain contact with target schools, helping agencies and community organizations.

3. Act as a liaison between the target schools and post-secondary institutions.

4. Recruit eligible participants.

5. Provide individual academic guidance and counseling designed to encourage and assist participants in completing a rigorous secondary school program of study.

6. Coordinate all program activities in assigned target schools.

7. Maintain and manage student records and documentation of participants’ program eligibility, need for services, services provided, and progress.

8. Plan and conduct workshops (either in-person or virtual) related to career exploration, college orientation, and financial aid awareness.

9. Develop Individual Career and Academic Plans (ICAP) for participants and provide academic planning guidance.

10. Assist participants with admissions and financial aid for college.

11. Assist the Project Director in preparing and gathering data for the Annual Performance Report/Review (APR) required by the Department of Education.

12. Provide early retention intervention activities focusing on 6^th-12^th grade participants to assist with secondary school completion and postsecondary enrollment.

13. Performs on-going evaluation of the effectiveness of the programs services and monitoring of all program objectives, participant retention and activities.

14. Help supervise and transport participants on visits to post-secondary institutions, businesses and cultural events.

15. Provide parental involvement workshops on the availability of financial aid, FAFSA submission, the importance of post-secondary education and other educational topics.

16. Provide academic services designed to encourage reentry of eligible populations into secondary or postsecondary education-including dropouts and veterans.

17. Completes all mandatory training and participated in a minimum of two professional development each year.

Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Special Instructions to Applicants

Resume and Cover Letter required for full consideration. Official transcripts, if required

Position Qualifications

Minimum Qualifications:

Education:
Bachelor’s degree in education, counseling, psychology,
social work, human relations or related field of study.

Work Experience:

• Two years of
  experience in student personnel services (i.e., in an academic, personal and/or
  career counseling setting).
• Two years of related
  experience with disadvantaged youth.

Certifications/Licenses:

• Valid
  Oklahoma driver’s license.
• Must take Driving Training Certification within 3 months of
  employment in order to drive company vehicles (provided by OSU-Oklahoma
  City).

Knowledge,
Skills, and Abilities:

• Active listening
  skills, essential in the counseling role.
• Familiarity with
  multiple career assessment instruments, understanding and interpretation of
  test scores.
• Accuracy in collecting
  documentation of data required for annual performance reports.
• Excellent
  organizational, time management, and human relations skills.
• Ability to handle multiple tasks and prioritize effectively
  with high degree of accuracy and attention to detail.
• Strong
  interpersonal skills and ability to communicate diplomatically, clearly,
  and effectively, both verbally and in writing to exchange information,
  give/receive instructions and respond to inquiries appropriately with all
  students, faculty, staff and community partners.
• High degree of initiative to work independently and also
  collaborate in a team environment.
• Demonstrated knowledge of office technologies including but
  not limited to: office computers, fax machines, scanners, internet, Microsoft
  Office (Word, Excel, Access, PowerPoint, Outlook).
• High
  degree of integrity; ability to work in a sensitive, highly confidential and
  professional environment.
• Ability to work
  effectively with participants of various ages, races, backgrounds and
  ethnicities.
• Ability to
  facilitate student workshops in person or through virtual platform.
• Passion for
  assisting customers and representing the OSU-OKC and OSU brand with positivity
  and professionalism.
• Demonstrated history of
  ethical and professional behavior.

Preferred Qualifications:

• Master’s degree in education,
  counseling or related field.
• Experience working in a federal TRIO
  program.
• Understanding of veterans’ issues and educational
  benefits.
• Experience in the administration,
  scoring, and interpretation of career assessments.
• Understanding of students who may be 1st generation, low-income and/or disabled.
• Skill in curriculum development and
  instructional planning that can be used to coordinate and facilitate
  various workshops.
• Knowledge in using digital platforms to
  perform job functions.
• Experience as a bilingual English/Spanish speaker.

Working Conditions:

• Must
  be able to work flexible hours to include some nights and weekends.
• Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
• May be occasional changes in work
  schedule due to participation in public relations, outreach, student
  advisement, and other campus activities.
• In-state travel to include exposure to
  outside conditions as relates to program cultural events and activities.
  Occasional overnight stay may be required.
• Occasional
  out-of-state travel for trainings.

Physical Requirements:

• Duties require extended
  periods of sitting, talking and listening.
• Duties require extensive
  use of computers, telephone and other office equipment.
• Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
• Drive participants on visits to post-secondary institutions,
  career site visits and cultural events, when needed.

The work environment and physical demands
described here are representative of those required by an employee to perform
the essential functions of this job with or without

#ZR

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.”