Alumni Relations Manager – Communications & Special Projects

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Alumni Relations Manager-Communications & Special Projects is responsible for developing and coordinating communications and executing special projects to promote alumni relations. The Alumni Relations Manager-Communications & Special Projects reports to the Senior Director of Alumni Relations.

Benefits

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duty Name
Communications & Marketing

Description of Job Duties

• Create and ensure all marketing campaigns offer major online components which include:
  • Digital email campaigns.
  • Class Notes & Alumni Spotlight Stories.
  • Alumni Website.
  • Text campaigns.
  • Social media (paid and organic).
• Create and implement marketing and engagement strategies using a variety of mediums, which includes, but is not limited to:
  • Feature content creation.
  • Print.
  • Videos.
  • Non-traditional mediums.
• Track metrics for monthly reports.
• Perform other duties as assigned.

Job Duty Name
Special Projects

Description of Job Duties

• Coordinate and execute alumni events related to athletics, including but not limited to:
  • Assisting in establishing/managing alumni athletics club.
  • Tailgates (Home & Away Games) – all sports.
  • Other game time events.
  • Assist in planning/coordinating ARO-Reunions, sport reunions.
  • Travel by vehicle in the execution of events is required, primarily within Texas to the areas of Houston, Dallas, Austin, and El Paso.
• Collaborate with other office staff on programs which engage alumni through multiple channels such as academic program and geographic location combined.
• Serve as a conduit between the Office of Communications & Brand Marketing and the Office Alumni Relations.
• Collaborate with appropriate staff from the Division of External Relations to share information on events and alumni engagement opportunities.
• Represent the organization at various community and/or business events.
• Perform other duties as assigned.

Knowledge Skills and Abilities

• Demonstrated success in volunteer management and event planning.
• Ability to effectively organize, prioritize, and manage multiple projects and events.
• Ability to effectively write and design materials for print and web use.
• Self-starter with the ability to work independently.
• Excellent oral and written communication skills, to include public speaking.
• Strong computer skills, Microsoft proficiency specifically Word, Excel, PowerPoint, Outlook and OneDrive applications, mail merges, design suites and all social media platforms.
• Ability to travel for Alumni engagement events.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor’s Degree.

Required Work Experience

• Two (2) years of professional experience in alumni relations, communications, special events programming, volunteer management or a related field.
• Three (3) years of professional experience communicating with internal and external stakeholders (such as alumni, business leaders or professionals) in multiple platform settings, such as networking, civic organizations, events, community service, etc…
• One (1) years or experience writing and editing for print and all forms of media, to include social media.

Preferred Qualifications

• Master’s Degree.
• Experience with Raiser’s Edge, Blackbaud and/or other databases & CRMs.
• Experience with HTML and/or web development and design.
• Experience working with My Emma or similar mass email tools.
• Experience working with a diverse group of alumni and other professionals.
• Experience managing volunteers.
• Experience working in a non-profit organization or institution of higher education.

Required Certifications, Licenses or Registrations

Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 25lbs for table set-up/tear-down at events.
• Ability to reach overhead, bend, squat to retrieve events materials.
• Ability to push/pull event equipment carts holding up to 50 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage alumni, faculty, staff, and current students, as well as attend meetings on and off campus.
• Ability to travel by vehicle to assigned out of town events.

Posting Number: AS2039PO

Number of Vacancies: 1

Job Type: Full Time

Job Category: Administrator (exempt)

Desired Start Date: 10/01/2024

Reports to: Director of Alumni Relations

Salary: $50,000 Annualized

Open Date: 09/04/2024

Open Until Filled: Yes

Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.