Financial Administration Leader

Job ID: 313066

DepartmentBUDGET OFFICE (IN-BUDG-IUINA)

Department InformationThe Budget Office is committed to providing fiscal guidance and support, including producing timely, relevant, accurate and comprehensive information, which helps campus leadership make informed financial decisions.

Job SummaryThis position serves as the Responsibility Center (RC) Fiscal Officer for the Division of Undergraduate Education at IU Indianapolis. The RC Fiscal Officer is an active member of the leadership team for the Division of Undergraduate Education.

Department-Specific Responsibilities

• Collaborates with the unit by contributing fiscal data to inform planning, budgeting, and other decision-making and makes recommendations regarding resource allocations and efficiencies to enhance financial performance and ensure compliance.
• Leads the Division of Undergraduate Education finance area and provides supervision, support, and development to the staff.
• Sits administratively as part of the campus budget office.
• Develops, oversees, and improves fiscal and administrative activities and services for the Division of Undergraduate Education and all of its units, including but not limited to the following functions: Office of Finance and Administration Leadership and Supervision, Accounting, Budgeting, and Financial Management, Human Resources and Payroll Management, and Compliance.
• Plans, monitors, and appraises job roles and results.
  Communicates organizational needs, educates, and develops assigned staff members to financial administration methodologies and standards.
• Manages the professional relationships among the team members and sets the tone for productive work with others in the division.
• Collaborates with school leadership to plan, direct, and evaluate the development and preparation of units¿ revenue, operating, and capital budgets.
• Develops and maintains regular effective and transparent communication, presentations, reports, and other relevant materials for executive leadership, directors, and staff team leaders.
• Directs the management of general appropriation, endowment, external, university grants and contracts, and gift funds.
• Leads management, compliance, and reporting for all the Division of Undergraduate Education accounts/sub-accounts, including general fund accounts, designated fund accounts, restricted fund accounts, non-restricted fund accounts, external agency fund accounts, plant fund accounts, foundation accounts, grant accounts, and contract accounts.
• In collaboration with the Dean, develops (RC) budgetary policies and procedures.
• Implements new strategies and protocols to address business needs.
• Reviews and contributes to the development of revenue growth strategies and identifies risks.
• Serves as (RC) fiscal compliance officer.
• Plans, coordinates, and administers the fiscal and business activities of the responsibility center for the Division of Undergraduate Education including budget, accounting, travel and expense, purchasing, inventory, and accounts receivable.
• Develops, plans, and directs special projects, including space renovations, space allocations, staffing, equipment purchases, and long-range plans.
• Works in collaboration with fiscal officers from other schools, campus administration officials, outside vendors, and critical stakeholders on physical facilities-related changes and/or projects.

General Responsibilities

• Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages complex revenues including internal and external sources.
• Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit.
• Monitors functional area budgets and reports any significant deviations from approved budgets. Develops budgetary policies and procedures.
• Responsible for supervising business support personnel.
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.

QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor’s degree in finance, business, or related field

Preferred

• Master’s degree in higher education administration, public administration, business or finance, and/or CPA.

WORK EXPERIENCE

Required

• 4 years of related functional experience
• 1 year of management experience

Preferred

• 5 years of fiscal administration or related experience
• 3 years of management experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills
• Excellent collaboration and team building skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills
• Builds and manages effective teams
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into usable formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrated ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.

Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job ClassificationCareer Level: Sr. Operational

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234

IUI is an Equal Opportunity/Affirmative Action educator and employer and affords reasonable accommodations to persons with disabilities.