Fiscal Coordinator 1

Department: Central Payroll Office (QCU)
Appointment Type: Classified Staff
Job Location: Corvallis
Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Fiscal Coordinator 1 position within the Business Services unit at Oregon State University.

Business Services is a unit within the OSU Division of Finance and Administration (DFA) Controllers Unit, and includes Payroll, Student Account Services, and general Billing & Receivable Services. Business Services personnel operate in accordance with Federal, State, and OSU policies, laws, and regulations, as well as the requirements of various public and private sources of University funds. Business Services maintains positive collaborative partnerships with other OSU units in order to promote student access and success and protect the assets of the University.

All Business Services staff are responsible for ensuring the highest level of quality in all work products, creating a positive public image for the unit and OSU, and providing exceptional customer service. Primary to providing customer service, OSU is a collaborative, inclusive and caring community that strives for equity and equal opportunity; creating a welcoming environment to enable success for people from all walks of life; sharing common, fundamental values grounded in justice, civility and respect.

This position is part of the Payroll Accounting & Compliance team, and performs monthly and quarterly reporting, analysis, and accounting functions including payroll vendor reporting, payment processing, and fund reconciliation. The incumbent performs annual procedure review and implementation that is necessary to stay current with regulation changes. The incumbent will also provide accounting and reporting support to other members of the Business Services team. This position is part of a team that is expected to provide exceptional customer service contributing to a positive experience and work environment for all employees. OSU is a collaborative, inclusive, and respectful community that strives for equity and equal opportunity in everything we do, creating a welcoming work environment and campus community for colleagues to enable success for all people across campus.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We dont wait for challenges to present themselves – we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon States beautiful, historic and state-of-the-art main campus is located in one of Americas best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

30% PAYROLL TAX REPORTING AND PAYMENT PROCESSING

Processes various payroll tax reports and payments. Analyzes and prepares monthly, quarterly, and yearly payroll tax filing reports for state and local authorities. Ensures compliance with local, state, and federal regulations, and files local and state tax returns. Enters vendor remittances for various payments to entities that may include tax agencies, PEBB, PERS, and other payroll vendors. Enters Journal Vouchers to record these payments in Banner. Frequent contact with other state agencies and vendors in order to exchange information, address procedural questions, collect data, provide assistance, and problem-solve. Provide inclusive and welcoming customer service to internal and external stakeholders.

30% FUND / ACCOUNT ANALYSIS
Applies accounting theory and knowledge of GAAP, fund accounting, legal requirements and internal control procedures to analyze, audit and reconcile a number of payroll and business services clearing funds/accounts. Traces errors through the Banner accounting system and implements necessary corrections in accordance with legal requirements and generally accepted accounting principles. Resolves payroll related accounting problems by utilizing understanding of governmental account relationships. Prepares and processes journal vouchers as needed. Conforms to accounting system controls as mandated by institution policies and State statutes.

20% NONRESIDENT TAXATION

Administer nonresident taxation in compliance with all Federal regulations and treaties. Audit nonresident tax status and IRS Forms 8233, W9, and W4 to determine the nonresident employees tax status, eligibility and withholding limits, taking into consideration multiple variables and exceptions. Management and administration of tax determination system, Sprintax Calculus. Maintaining and reviewing all nonresident employee records and documentation, determining any status changes for tax law compliance. Setup tax deductions codes as determined following State and Federal laws and regulations. Correspond with nonresident employees for accurate filing and completion of required documentation. Annually notify employees of required renewal documentation and make necessary updates to employee withholding

10% WORK STUDY ADMINISTRATION & RECONCILIATION

Oversees and conducts Work Study pay administration, including reconciliation, and billing for multiple work-study funds.

5% TAXABLE/NON-TAXABLE ADJUSTMENTS

Processes and researches each transaction to verify accurate information in order to determine taxable implications within IRS/DOR regulations. Uses in depth knowledge of tax implications for each type of refund or adjustment processed in order to maintain tax compliance as they may impact W2 reporting fields.

5% SPECIAL PROJECTS AND OTHER DUTIES AS ASSIGNED

What You Will Need

• Demonstrable commitment to foster an inclusive and collaborative environment for staff, customers, and campus community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Two (2) years of experience with Payroll and/or Human Resource processes.
• Banner (Ellucian) HRIS experience.
• Strong written and verbal communication skills, communicating concepts and procedures clearly and effectively to employees from diverse backgrounds.
• Proficient in Excel, MS Word, Outlook; or equivalent.
• Excellent organization and problem-solving skills.
• Experience in position that required accuracy and attention to detail.
• Experience working in an enterprise finance and human resources system.
• Experience working in a public agency or institution with multiple employee position and appointment types.
• Demonstrable experience developing, preparing, and analyzing audits and reports.
• Experience querying a data warehouse, operational data store, or other data analysis systems.

Working Conditions / Work Schedule

M-F, 8am – 5pm. Busy office environment. Extended periods sitting at a workstation. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day. This position, with supervisor and/or director approval, is eligible for a hybrid (on-site and remote work) work schedule, based out of Corvallis, OR.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Morgan Hatch at morgan.hatch@oregonstate.edu or 541-737-0577

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSUs Employee and Labor Relations team at employee.relations@oregonstate.edu.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

To apply, please visit: https://jobs.oregonstate.edu/postings/159016