FT Accounts Payable Technician

Location: Sierra Vista Campus, AZ

Job Type: Full-time

Job Number: 2401431-000815

Division: FT–Administration

Departments: FT–Administration – Finance

FLSA: Non-Exempt

Remote Work Eligible: No

Pay Grade: NE05

Duration/Parameters: 40 Hours / Week; 12 Months / Year

Position Summary

Position Summary: The Accounts Payable Technician is responsible for overseeing the travel processes and payments, reconciling p-card statements, supporting accounts payable processes, including ensuring accurate and timely vendor payments in conjunction with outstanding vendor relations, and ensuring compliance with all related state and college rules, regulations, policies, and procedures.

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

This position is Open Until Filled (OUF), with applications reviewed upon receipt.

Note: Cochise College requires a post offer, pre-employment background screening of all employees.

Marketing Statement
Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).

CHECK OUT COCHISE COLLEGE HERE!
2023 Fortune Ranks Sierra Vista Best Places to Live For Families
Our City: Best Place for Families to Live in U.S.
About Cochise County – Explore Cochise

Duties and Responsibilities

Duties and Responsibilities: Within the scope of college policies and procedures, this position:

Maintains the travel authorization, training, and expense processing for the college to include purchase card use through reference material; assists employees and departments with questions and training, as requested

Assists department staff in processing vendor and student payables and associated transaction tax functions for the college ensuring appropriate documentation is received for support of timely and accurate payments to comply with all college, state, and federal policies, procedures, regulations, and laws; investigates and resolves vendor and student payables issues as needed

Assists in the preparation of a variety of data reports for administration and financial analysis and improvements; compiles data to prepare statistical summaries, prepares special or recurring reports for administration as necessary; maintains complete and accurate records

Performs other related duties as assigned

General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

Education and Experience; Knowledge, Skills and Abilities

Education and Experience Requirements:
Associate’s degree in business or a related discipline from a regionally accredited institution of higher learning recognized by the US Department of Education
Two years related experience
An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:
Knowledge of and ability to follow college policies and procedures
Knowledge of federal, state, and local laws, regulations and guidelines related to assigned work
Knowledge of general accounting principles to include reconciling methods and techniques
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications
Knowledge of the general proper operation of and the ability to use personal computers and standard office equipment
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner
Ability to relate to a diverse population and to maintain composure when faced with difficult situations
Ability to organize, prioritize, and follow multiple tasks through to completion with attention to detail
Ability to work independently while contributing to a team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes
Ability to establish and maintain effective working relationships with supervisors, other department staff, students and the public
Ability to work accurately, efficiently, and effectively with all types of data
Ability to maintain accurate office procedures

Work Environment & Physical Requirements

Work Environment: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.

Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem solving skills are important

Reports to: Director of Finance & Procurement Services