Medical School Admissions Manager

The Medical School Admissions Manager will provide centralized management and analysis for the Admissions unit, within the School of Medicine. This is a key leadership position responsible for overseeing and managing the entire admissions process for the medical school. This role involves strategic planning, team management, collaboration with various stakeholders, and ensuring the selection of qualified candidates who align with the institution’s mission and values.

Apply By Date: September 27, 2024 at 11:59pm. Interviews and recruitment process may occur at any time.

Qualifications

Minimum Qualifications

• Bachelor’s degree in a relevant field (e.g., education, healthcare administration, or related discipline) or equivalent experience/training.
• Supervisory experience to train, monitor, evaluate, and document human resources issues and performance.
• Experience developing and implementing programs for student outreach, recruitment, and admissions in an education setting.
• Experience in the use of but not limited to: Microsoft Office Suite, Internet and other web-based tools.
• Three years progressive admissions counseling or academic advising experience with a wide range of students in schools, colleges or universities.
• Skills to manage complex processes and work collaboratively with diverse stakeholders.
• Knowledge in the field(s) of diversity, equity, inclusion, justice and belonging, particularly, in relation to groups in an academic health center environment (faculty, residents, medical students, and pre-medical students) as well as local diverse communities.
• Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals at all levels within the organization to secure and/or provide information to clarify situations, resolve problems, and to foster and promote the goals of the organization.
• Ability to adapt to novel situations for which standard procedures or policies are not yet defined.
• Skills to take effective actions and make decisions with little or no supervision.
• Skills to set and manage priorities and adhere to critical deadlines.
• Demonstrated skills to manage complex programs and activities.

Preferred Qualifications

• Master’s degree in a relevant field (e.g., education, health care administration, or related discipline).
• Several years of experience in medical school or higher education admissions, preferably in a leadership role.
• Experience and skills interpreting policies, procedures, and guidelines.
• Strong knowledge of medical education, accreditation standards, and health care trends.
• Assessment skills to learn complex School of Medicine and Association of American Medical Colleges (AAMC) admission practices, processes, and procedures.

Key Responsibilities

• 25% – Strategic Planning, Policies, and Compliance
• 25% – Application Process/Selection Criteria Development and Oversight
• 25% – Supervision/Team Leadership
• 10% – Data Analysis and Reporting

• 10% – Admissions Events and Outreach
• 5% – Collaboration with Stakeholders

Department Overview

The Office of Medical Education (OME) is dedicated to the support and advancement of the teaching mission of the School of Medicine. The primary goal of the organization is to create a supportive and stimulating learning environment that nurtures the requisite and enduring attitudes, skills, and knowledge required of excellent physicians.

Department Specific Job Scope

The mission of the Office of Medical Education (OME) is to provide excellent support for School of Medicine learning programs through the delivery of centralized expertise, services and instructional resources for faculty and trainees (medical students, residents, and fellows). OME is an interdisciplinary team which provides a variety of services directly to faculty and trainees, including: onboarding, instructional materials, financial aid, counseling, tutoring and support for special programs. OME staff offers support for various School of Medicine and Health System committees, including the Promotions Board, the Committee on Educational Policy, the Admissions Committee, and the Learning Climate Committee. Finally, OME sponsors a number of special programs in support of the academic mission and is able to assist with the presentation of those sponsored by other administrative and academic groups.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 – $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMISSIONS RECRMT SUPV 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: M-F 8 to 5
• Location: Education Building (HSP033)
• Union Representation: 99 – Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not an H-1B visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit’s employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit your family’s needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing – Occasional Up to 3 Hours
• Walking – Occasional Up to 3 Hours
• Sitting – Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs – Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs – Occasional Up to 3 Hours
• Bending/Stooping – Occasional Up to 3 Hours
• Squatting/Kneeling – Occasional Up to 3 Hours
• Twisting – Occasional Up to 3 Hours
• Reaching overhead – Occasional Up to 3 Hours
• Keyboard use/repetitive motion – Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration – Frequent 3 to 6 Hours
• Complex problem solving/reasoning – Occasional Up to 3 Hours
• Ability to organize & prioritize – Frequent 3 to 6 Hours
• Communication skills – Frequent 3 to 6 Hours
• Numerical skills – Occasional Up to 3 Hours
• Constant Interaction – Frequent 3 to 6 Hours
• Customer/Patient Contact – Frequent 3 to 6 Hours
• Multiple Concurrent Tasks – Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere