Payroll Coordinator, International Tax

Office of Human Resources & Institutional Equity
Location: New Orleans, LA

Summary
Responsible for supporting the payroll processes related to Tulane’s foreign national nonresident alien (NRA) population, focusing on tax compliance, foreign tax treaties, and administration of the Glacier determination/reporting system. Assists in processing 1042 tax forms and other related tax documentation under the supervision of the Payroll Director. Performs outreach to the Tulane community and affected individuals (students, faculty, and employees) to educate them on reporting responsibilities of nonresident aliens and completing the University’s tax determination processes to ensure compliance with Internal Revenue Service (IRS) regulations. This position may also assist in performing a variety of support duties involved in the processing of Tulane’s bi-weekly and monthly payrolls, as well as monthly bank reconciliations.
Required Knowledge, Skills, and Abilities:
Technical Knowledge/Competencies:

• Current on federal, state, and University developments and complex NRA regulations as they relate to nonresident alien account documentation, including W8 forms, and update account information based on IRS reporting requirements.
• Excellent analytical, technical and tax accounting/technology skills with knowledge of generally accepted accounting principles (GAAP), tax compliance and corporate consolidated returns.
• Independent thinking, analyze and combine large volumes of data from a variety of sources.
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that include higher-level management consultation.
• Uses knowledge that is acquired through formal training or extensive on-the-job experience to read and interpret complex federal, state and local policies, legislative briefs, regulations and other written documentation as it pertains to tax compliance and filing matters.

Customer Service:

• Works with staff and faculty employees to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available services; is committed to providing quality services.
• Has the ability to be prompt, accurate, confidential, and cordial in assisting employees with payroll questions and problems.
• Possesses the ability to maintain professional demeanor in a setting with multiple interruptions.

Organization and Communication Skills:

• Demonstrates excellent organizational skills with attention to detail, time management, task oriented, good interpersonal skills, patience, perseverance and follow-through.
• Expresses information to individuals effectively taking into account the audience and nature of the NRA payroll tax related information; listens to others, attends to nonverbal cues, and responds appropriately.
• Has the ability to interact with individuals internal and external to the organization in an effective, courteous, and productive manner which includes producing error-free correspondence and work products.

Integrity/Honesty:

• Contributes to maintaining the integrity of the organization’s payroll systems; displays high standards of ethical conduct and understands the impact of violating these standards.
• Has the ability to maintain confidentiality in all work performed.

Flexibility:

• Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity; can perform in a multi-tasking environment.

• Current on federal, state, and University developments and complex NRA regulations as they relate to nonresident alien account documentation, including W8 forms, and update account information based on IRS reporting requirements.
• Excellent analytical, technical and tax accounting/technology skills with knowledge of generally accepted accounting principles (GAAP), tax compliance and corporate consolidated returns.
• Independent thinking, analyze and combine large volumes of data from a variety of sources.
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that include higher-level management consultation.
• Uses knowledge that is acquired through formal training or extensive on-the-job experience to read and interpret complex federal, state and local policies, legislative briefs, regulations and other written documentation as it pertains to tax compliance and filing matters.

Customer Service:

• Works with staff and faculty employees to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available services; is committed to providing quality services.
• Has the ability to be prompt, accurate, confidential, and cordial in assisting employees with payroll questions and problems.
• Possesses the ability to maintain professional demeanor in a setting with multiple interruptions.

Organization and Communication Skills:

• Demonstrates excellent organizational skills with attention to detail, time management, task oriented, good interpersonal skills, patience, perseverance and follow-through.
• Expresses information to individuals effectively taking into account the audience and nature of the NRA payroll tax related information; listens to others, attends to nonverbal cues, and responds appropriately.
• Has the ability to interact with individuals internal and external to the organization in an effective, courteous, and productive manner which includes producing error-free correspondence and work products.

Integrity/Honesty:

• Contributes to maintaining the integrity of the organization’s payroll systems; displays high standards of ethical conduct and understands the impact of violating these standards.
• Has the ability to maintain confidentiality in all work performed.

Flexibility:

• Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity; can perform in a multi-tasking environment.

Required Education and/or Experience:

• High School Diploma and 1-2 years of experience in payroll processing, accounting, or a related financial role.

OR

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

OR

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

Preferred Qualifications:

• Bachelor’s Degree in Business, Accounting, Finance or related field.
• Experience in professional level tax NRA accounting work.
• Familiarity using GLACIER for Non-Resident Alien Tax Compliance.
• Ability to timely evaluate and/or change existing NRA programs that address changing regulatory requirements and the evolutionary needs of the University..
• Proficient knowledge of state and federal tax laws and regulations, as related to nonresident alien account documentation, including W8 forms, and update account information based on IRS reporting requirements.

• Experience in professional level tax NRA accounting work.
• Familiarity using GLACIER for Non-Resident Alien Tax Compliance.
• Ability to timely evaluate and/or change existing NRA programs that address changing regulatory requirements and the evolutionary needs of the University..
• Proficient knowledge of state and federal tax laws and regulations, as related to nonresident alien account documentation, including W8 forms, and update account information based on IRS reporting requirements.

Compensation Information
This position is classified as “exempt, salaried” and is assigned to pay grade 24. Tulane offers a variety of options to enhance your health and well-being so that
you may enjoy more out of life now and in the future. Learn more about Life at Tulane
as well as our Benefits and Pay. See our
Candidate Resources to learn more about our hiring process and what to expect.

How to Apply:

This position will close on the date it is filled

Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.

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Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the Office of Human Resources & Institutional Equity by phone at 504-865-4748 or email hr@tulane.edu.