Staff Accountant

For complete job description and submissions requirements, go to: Staff Accountant.

POSITION’S SUMMARY: This position is responsible for: 1) reconcile vendor statements with invoices received and payments made; 2) Assist with Payroll and benefit functions; 3) Post journal entries and reconcile general ledger accounts; 4) Assist with tracking of expenses for construction and projects; 5) complete all collection processes for prior student debt; 6) monitor university donation funds; 7) serve as support for the Financial Aid department when needed; 8) update tax exemption status for the university and foundation to state and federal agencies; 9) maintain an organized office enabling supervisor to understand what needs processed and when.

POSITION’S ESSENTIAL DUTIES:

TRANSACTION PROCESSING (70%): responsible for ensuring the accurate and timely payment to vendors, placement of student records to collection agencies, and complete tasks to update and maintain general ledger that are within the requirements established by the university.

1. This position is responsible for supervising the accounts payable department.
2. Review vendor statements and record when payments were sent.
3. Review invoices and expense reports for proper coding, approval, and documentation.
4. Document all changes on checks and/or in files for all transaction reclassifications.
5. Assist with preparation/compilation of information for compliance review procedures.
6. Assist VP of Finance and CFO with IRS reporting to include 1099 and 1098T.
7. Reconcile general ledger accounts for Accounts Payable and Payroll.
8. Send prior student debt to collection agencies.
9. Notify and communicate with prior students regarding statement balances.
10. Update State of Kansas tax exemption certificates and local vendor tax status when needed.
11. Assist financial aid office with student communication and award notifications.
12. Monitor university donation funds in connection with the advancement office.

POSITION’S OTHER DUTIES (30%):

1. Assist other business office personnel with general ledger entries.
2. Assist with posting payroll to the general ledger.
3. Report new vehicles and/or property purchases to the State of Kansas for tax exemption status.
4. Update vehicle and/or property acquisitions or disposals to insurance provider.
5. Assist Human Resources with any benefit invoice reconciliations.
6. Responsible for weekly bank deposits.
7. Be familiar with other business office functions.
8. PERFORMS OTHER APPROPRIATE AND REASONABLY REQUIRED DUTIES AS ASSIGNED BY THE POSITION’S SUPERVISOR.

Kansas Wesleyan University translates its mission statement into action by recognizing and affirming the dignity and worth of all peoples in recruiting students, hiring personnel, implementing its programs and activities, and in electing its board of trustees. Kansas Wesleyan University recognizes the dignity and the respect due each individual person. In addition, the progress of Kansas Wesleyan University requires that we utilize all individuals’ skills and knowledge to the fullest without unlawful discrimination or harassment based on race, color, gender, age, national origin, ancestry, ethnicity, disability, sexual orientation, religion, veteran status, and political beliefs.