Advancement Coordinator

Location: Alpine

Department: Development

Job No.: 999063

Until Filled: Yes

Salary: $36,568

Required: High School with some college and experience managing office operations.
Two years related office and database experience or training. Excellent communication and interpersonal skills, political astuteness, and a strong customer service orientation.

Preferred: Bachelor’s Degree with experience in university offices managing and/or with philanthropic organizations.
Four years related experience including practices of Banner, Raiser’s Edge, with part at SRSU or other university.
Demonstrated knowledge of principles and practices of gift entry and administration, database and records management, event planning, and prospect development.
Standard office machines; advanced computer skills. Ability to exercise decisiveness and good judgement in situations requiring the evaluation of information to reach creative solutions; Ability to use discretion, exercise good judgement, tact, and diplomacy, and maintain strict confidentiality.
Bilingual English and Spanish fluency.

Primary Responsibilities

Summary
The Advancement Coordinator provides highly skilled administrative support in the office of Development and Alumni Relations. The coordinator assists in a wide variety of activities related to university relations including office management, donor and alumni relationship management, event planning, volunteer organization, and exercises independent judgement in a variety of routine and complex office decisions.

Essential Duties

• Assists with daily office operations and provides occasional assistance to the President’s office.
• Works closely with Alumni, Advancement, Marketing & Communications, and the President’s offices.
• Assists with planning and executing events.
• Produces financial reports for various constituents both internal and external as needed.
• General assistance with specific marketing and/or philanthropic campaigns.
• Provides assistance for database management in Banner and Raiser’s Edge.
• Assists with organizational strategies, policies and practices related to use of the donor and alumni relations software including records management, gift processing, prospect development, and reporting.
• Responsible for accurate data analysis and management of all charitable transactions.
• Assists with and/or prepares reports for accuracy such as agreements and Board of Regents Reports; composes correspondence; compiles complex reports which may include research, calculation, and composition; requisitions and maintains supplies of materials; provides individuals and general public with information policies and procedures; make arrangements for travel, meetings, and special programs; operates computer utilizing advanced expertise for word processing, spreadsheet applications, and/or database management; maintains web pages as appropriate.
• Arranges appointments and manages correspondence for the Office of Development and Alumni Relations.
• Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
• Other duties unique to this department and as assigned.

Supervision
Received: Supervision from the VP for Advancement and Director of Alumni Affairs. Occasional supervision from the Director of University Communications, among others, as designated by the VP of Advancement.
Given: Supervises student employees

Working Conditions
Usual: Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive.
Special: May be required to work evenings/weekends for university events.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Human Resources Director.

Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.Other Information

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.eduAbout SRSU

Sul Ross State University Alpine Campus is in the Scenic Davis Mountains of West Texas, is a member of the Texas State University System, is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate, Bachelor’s, and Master’s degrees, and has an enrollment of approximately 2,000 students of campus in Alpine, Texas. At an elevation of 4,480 feet, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park, and Guadalupe Mountains National Park are all within one to three hours driving distance from Alpine.

The SRSU campuses in Del Rio, Eagle Pass, and Uvalde comprise Rio Grande College. RGC offers upper-level courses leading to bachelor’s degrees as well as master’s degree programs and works closely with its partner institution, Southwest Texas Junior College, to provide a seamless transition to RGC for their students. All RGC students hold an Associate degree from an accredited institution or they have completed 42 semester credit hours of transferrable work.

More information is available regarding Sul Ross State University and position openings See http://www.sulross.edu our website.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.