Are you planning a study programme, internship or research project abroad and you’re not eligible for an Erasmus or Holland Scholarship grant? In that case, you might apply for a grant from the Radboud University Profiling Fund – the Individual Travel Grant (IRS). This grant is intended as compensation for the extra expenses you have when you go abroad for a study period. Such expenses might include tickets, visum, accommodation rental and vaccinations. If no such extra expenses are involved, for example in the case of a virtual study exchange, you won’t be eligible for the grant. Also, your study programme or faculty will have to approve the trip, because it is of essential importance that your exchange is relevant to your study.
The compensation amounts to 200 euros a month for a stay in Europe, and 300 euros a month outside Europe. The amount of the grant you ultimately receive will be calculated based on the number of days of your study-related stay abroad. The compensation is for a maximum of 4 months.
TypeScholarship
Conditions
- you are registered as a student (full-time) in a bachelor or Master’s study programme at Radboud University
- your exchange programme will last for at least 2 months (consecutive)
- your exchange programme is abroad
- you are not receiving an Erasmus grant, Holland Scholarship Programme grant or a grant from the Radboud Honours Academy
- you will be earning course credits
- You have not yet received a Holland Scholarship or Individual Travel Grant for study, (medical) internship or research during your current study cycle
- you will be leaving in more than 2 weeks.
Completing Individual Travel Grant
In order to complete your grant application, we would like to receive from you within one month of the end of your stay abroad, through studentexchange@ru.nl, the following documents:
After a study period:
- A statement form, filled in and signed. You will receive the statement form by email a few weeks before the end of your stay.
- Your official transcript or records, as soon as you have received them from your host organisation.
- An online student report with photos of your experience. You will receive the link to this report by email a few weeks before the end of your stay.
After an internship stay:
- A statement form, filled in and signed. You will receive the statement form by email a few weeks before the end of your stay.
- An online student report with photos of your experience. You will receive the link to this report by email a few weeks before the end of your stay.
After a research stay:
- A statement form (research), filled in and signed by your study advisor. You will receive the statement form by email a few weeks before the end of your stay.
- An online student report with photos of your experience. You will receive the link to this report by email a few weeks before the end of your stay.
Important: these documents must be sent to studentexchange@ru.nl no later than one month after the end of your exchange period. If you decide to travel afterwards, you are still responsible for getting the documents submitted on time. We will view your documents and if you meet the conditions, any remaining part of the grant will be transferred to your account as soon as possible. We will send you an email as soon as your final settlement is being processed.
Premature termination of your stay abroad
If, due to special circumstances, you are obliged to cut short your stay abroad, through no fault of your own, please get in touch with us through: studentexchange@ru.nl
max 1200 Euro for the whole period
How to apply
1. Start your application for a stay abroad through your Osiris account. As soon as your faculty’s International Office has provisionally approved your application, you will automatically receive an email with further instructions for your grant application. The grant applications are open every year somewhere around April for the subsequent academic year. So you will receive the email with further instructions for your grant application around April. If April has already passed or you’re going abroad in the current academic year, you will receive the email with instructions for your grant application roughly one working day after your stay abroad has been approved in Osiris.
2. There is a link to a web form in the email with additional explanation about the grant application. Fill in the web form fully.
3. Roughly one working day after you have submitted the web form, we will send you an email containing the Grant Agreement and the Learning Agreement (for internship and study) or the Letter of Approval (for research). You should then send the following documents to studentexchange@ru.nl no later than two weeks before your exchange is due to start:
- For internship, study and research stays abroad: the Grant Agreement, signed by you. Read that document carefully! It lists the conditions that have to be met for the grant application.
- For internship and study periods: the Learning Agreement, signed by you, your host organisation and your faculty at Radboud University.
- For research projects: a letter of approval form from your study advisor at Radboud University or your faculty’s International Office. The declaration form should indicate the relevance of the project for your study.
4. As soon as we’ve processed the documents, we’ll send you an email about your application and whether it’s been approved. It can take around 5 working days for your documents to be processed.
One unconditional requirement for a grant application is that it must be submitted in full online and the necessary documents sent to Student Life and International Mobility at least 2 weeks before departure. If this is not the case, you will not be eligible for the grant. If there is a special reason for the late application, get in touch with us by email to studentexchange@ru.nl. We will then discuss your situation and let you know whether the deadline can be extended.
When the grant has been provisionally awarded, an advance of 75% of the total amount will be transferred to your bank account within roughly 4 weeks. You will receive the remainder after your stay abroad has ended, as soon as you have submitted the last documents and met all the conditions. If you don’t meet all the conditions, you will have to repay the advance.