Administrative Coordinator

Job Description:
About This Role:

Reporting directly to the Assistant Vice President (AVP) for Admissions and Aid, the Administrative Coordinator manages and coordinates the business operations of Enrollment Services with responsibility for multiple fiscal sub-units and functions, which include budget preparation and control, human resources administration, accounts payable, accounts receivable, contract and grant accounting, and auxiliary enterprises. In addition, this position will train ongoing Enrollment Services sub-unit administrative staff.

What You’ll Do – Position Responsibilities:

• Provide administrative support to the AVP and staff of the offices of Admissions and Student Aid.
• Manages the daily financial activities and record keeping month to month.
• Prepares and distributes various confidential correspondence, answers and screens departmental phone calls.
• Manages case, cash-related receipts, accounts receivable, and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.
• Prepare and verify requisitions, travel, and purchases.
• Develop and implement systems to maintain records on employees, inventory, and compliance activities.
• Manages the Office of Admissions and Aid master calendar and reservation system for John Gray Auditorium.
• Distribute and verify Vacation/Sick Leave reports for those reporting to supervisor; maintain attendance calendar.
• Prepare Personnel Action Requests (EPAFs) and hire packets as needed for division, including requests for IT account access.
• Evaluate and/or negotiate contracts for the purchase of services in coordination with the university purchasing department.

Key Competencies:

• Effectively communicating clearly and professionally, both verbally and in writing.
• Taking initiative and working independently without constant supervision.
• Provide responsive and effective service to all customers promptly and satisfactorily.
• Performing all tasks efficiently and accurately and maintaining records.
• The ability to resolve issues with students, staff, and faculty and the ability to handle conflicts or challenges effectively.
• Maintain confidentiality of sensitive information.
• Strong organizational skills and attention to detail.

Physical Requirements:

• With or without accommodation:
  • Works in an office environment for 6 to 8 hours.
  • Work is normally performed in a typical interior work environment that does not subject the employee to any unpleasant elements.
  • Occasional lifting, pushing, climbing, and pulling may be required.
  • Work environment involves minimal exposure to physical risks.
  • Regularly use headphones and earpiece.
  • Occasionally lift 10-15 pounds.

Job Conditions:

• Office environment with controlled temperature.
• Moderate exposure to noise.

Who We Are:

Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits:

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependents.
• Paid time off – vacation, sick, and holidays.

To see more information about the available benefits, please visit: Insurance – Lamar University

Lamar University is an Affirmative Action/Equal Employment Opportunity Employer, and all qualified applicants receive equal consideration in the selection process.