Professional & Alumni Education Programs Coordinator

Applications will be accepted until 09/18/2024.

Join a mission-driven, energetic, and creative team at the Alumni Association that engages alumni, parents, and friends through innovative programs and services. This role supports the professional and alumni education team in developing and delivering career and educational programs.

The Why: We strengthen the ties alumni, parents and friends have to the University by supporting lifelong learning and providing career and professional development services. The Professional and Alumni Education Programs Coordinator supports, plans, organizes, and implements programs, services, series, and communities that help alumni and friends connect to the Notre Dame family.

The How: This position provides analytical, technical, project management, and administrative support. It requires strong project management and interpersonal skills, with a proven proficiency working with technology and software tools to deliver various programming (e.g., videoconferencing, streaming, recording, editing, project management, Google suite, Google Analytics, YouTube, social media, podcast platforms, and email marketing). It also involves working in the backend of large digital platforms (ThinkND and IrishCompass).

Why You? You will love working with this highly collaborative, close-knit team as you continue to grow in your career. The Notre Dame network is one of the most recognized, engaged, innovative, caring, committed, and vibrant in the world. Working with and supporting these individuals is both fun and fulfilling. No two days are the same! Bring your organizational, analytical, and creative skills to share in our mission to support and connect our Alumni to Notre Dame, to each other, and to the world.

The What:

1. Digital platform support with site and content maintenance

• Provide support to ThinkND and IrishCompass digital platforms by innovating on or establishing new efficient processes
• Update, maintain, troubleshoot, and resolve platform issues
• Work with e-newsletters, broadcast email messages, and other content (received or developed by the NDAA)
• Post and update content
• Provide user support (e.g., posting, subscriptions, analytics)
• Work with technical partners to maintain site and implement improvements
• Stay current on new system features/functions as well as technology tools and software
• This position streams, records, edits and produces programs

2. Program coordination and support: Provide administrative, logistical, analytical, and technical support for alumni education and professional programs

• This includes ThinkND and IrishCompass platforms/communities, the Hesburgh Lecture Series, Reunion, various club/regional programs, and any new programs that are implemented
• Understand, assist, and respond to alumni, parents, friends, campus partners, club and other volunteer leaders, and board members’ requests, questions, and messages
• Prepare professional communications from data collection to polished written materials (e.g., slide decks, reports, summaries, working documents)
• Engage volunteer leaders to plan, prepare, coordinate, and deliver programs
• Represent the Alumni Association at programs/events sponsored by the department.

3. Market research and metrics: Conduct market research and benchmarking

• Provide data collection, maintenance, analysis, and reporting data
• Prepare and maintain metrics and dashboards
• Develop and implement various surveys, reports, etc..

4. Budgets & Financial Stewardship: Coordinate financial resources and expenses related to professional and alumni education programs

• Coordinate financial resources and processes expenses in a timely and accurate manner
• Work in various University systems, budget worksheets and budget meetings
• Research, recommend and implement cost efficient, quality solutions
• Receive, review, process, and flag (as needed) revenue and expense postings for continuing education and professional programs

While you are supporting our alumni, family, and friends, Notre Dame is committed to supporting you: Learn more about our benefits, and why Notre Dame is such a great place to work!

(*LI-SE1)

Minimum Qualifications:

• High school diploma
• 1 – 2+ years professional experience
• Strong project management, organizational, and data management skills
• Ability to prioritize and re-prioritize to meet deadlines with quality work
• Strong interpersonal and written communication skills to engage with diverse volunteer leaders, alumni, friends, and others in support of programs and initiatives
• Familiar and comfortable working with technology in the digital space: ability and willingness to learn and adapt to current and changing technologies
• Strong attention to detail; ability to complete, monitor, and adjust (as needed) expense reports and similar financial tracking
• Experience pulling reports from systems; ability to analyze some reports at a basic level
• Must be authorized to work in the United States without visa sponsorship

Preferred Qualifications:

• Bachelors degree
• Strong proven technology skills in Google suite, Adobe Creative Suite, working in backend of websites (WordPress preferred), and producing, recording (ie. Zoom, Streamyard, Squadcast or similar), and editing videos, and audio podcasts (ie. Descript and Castmagic or similar)
• Experience with email marketing/broadcast email software

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education’s annual “Great Colleges to Work For” survey…and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251363. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.